Telephone: 020 7601 2222 PO Box 36451 London EC2M 4WN
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Under Section 7 of the Data Protection Act 1998 you have a right
to see a copy of your ‘personal data’ held on either the Police
National Computer (PNC) or local police systems. You have a
right to be provided with a
copy of that personal data within
a 40 day period however certain information may
be subject to exemptions if release of the information would
prejudice a police operation or would identify other people.
Subject Access Requests are subject to a £10 fee and proof of
If you require a check to
be made against your conviction
history (PNC check) this check is carried out by
Association of Chief Police Officers
Criminal Records Office (ACRO) and the following form
is to be completed.
If you require a check may also be referred to as Police
Certificates, Certificates of Good Behaviour, PNC Disclosures or
Please note that the City of London Police is unable to
process this type of Subject Access Request and such requests must
be sent directly to ACRO.
For further details:
0845 601 3999 (08:30 – 16:30 Monday to Friday)
PO Box 481
If require a check to be made against your personal data held by
City of London Police then the following form is to be
Please note: This is only in relation to local
information held by the City of London Police. It will NOT include
information held on the Police National Computer
We can only supply your personal data to you. Should
you be making an application on
behalf of any other person
(third party), please ensure you
enclose an original letter of
authorisation from that individual
(the person who the information is
about). Please also ensure that this
individual has signed the application form
and provided their identification
If you require a police check to apply for a visa for Australia,
Bahamas, Belgium, Canada, Chile, New Zealand, South Africa and USA
these requests are processed entirely by ACRO.
Please note that Embassies for the above countries will normally
only accept ACRO certificates. For other countries, applicants will
need to apply to Disclosure Scotland, or make a Subject Access
Request, depending on the requirements of the relevant Embassy.
The City of London Police does not provide disclosures for
employment vetting services. If you require
a disclosure for UK employment
purposes, please contact
Disclosure Scotland on 08706096006 .
Disclosure Scotland is a government approved agency that provides
suitable reports for employers showing any relevant
There are 3 levels of PNC Disclosure:
A Basic Disclosure contains details of only unspent convictions.
There are times when a conviction becomes ‘spent’. This means the
rehabilitation period has expired and you do not need to reveal
them when asked to disclose your criminal history. If an offence is
‘unspent’ you must disclose it when asked about your criminal
A Standard Disclosure contains spent and unspent convictions,
cautions, reprimands and warnings.
An Enhanced Disclosure is only available from the Disclosure and
Barring Service (DBS) – formally called Criminal Records Bureau
(CRB) to Registered Bodies for those individuals seeking employment
with children and vulnerable adults. They contain details of all
spent and unspent convictions and additionally local intelligence
assessed to be relevant to the post applied for. Individuals can
only make an application via a Registered Body.
The City of London Police gathers and holds personal information
which it uses for a policing purpose. This includes: Protecting
life and property; Preserving order; Preventing the commission of
offences; Bringing offenders to justice; Any duty or responsibility
of the police arising from common or statute law.