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City of London Police

Data protection

The Data Protection Act 1998 was brought into force on March 1st 2000 and works in two ways. It gives individuals certain rights. It also says that those who record and use personal information must be open about how the information is used and must follow the eight principles of 'good information handling'.

Principles

Anyone processing personal data must comply with the eight enforceable principles of good practice. They say that data must be:

  • Processed fairly and lawfully
  • Processed for limited purposes
  • Adequate, relevant and not excessive
  • Accurate and up-to-date
  • Not kept longer than necessary
  • Processed in accordance with the data subject's rights
  • Secure
  • Not transferred to countries outside the EEA without adequate protection

Subject Access

Should you wish to know what information the City of London Police holds about you, or you would like confirmation of whether you have a prosecution or conviction history, you are asked to complete a Subject Access Form. The payment of the statutory fee and proof of identification (normally original official documents such as passport or driving licence) must accompany each application.

If you only wish information about your prosecution or conviction history you are asked to apply through the police force in whose area you live or last lived when in the UK. Details of UK police forces can be found at www.police.uk (opens in a new window). A search on the relevant force web site for 'data protection' or 'subject access' should take you to the relevant web pages. For example, residents or former residents of the Central and Greater London (Metropolitan Police) area can download the relevant application form and information about the process from http://www.met.police.uk/information/index.htm (opens in a new window)

Further information and application forms for the City of London Police are available from the:

Data Protection Officer
City of London Police
182 Bishopsgate
PO BOX 36451
London EC2M 4WN

Please note that once we have received your completed application the process to provide you with information can take up to 40 days.

30 July 2010 | Author: Shamir Veman | Contact Author